To put on a production, we need all parents to help by being involved on a parent committee. Below are descriptions and approximate time commitments to help you decide where your gifts will best be used! Parent committees are formed by the parents of the children in each production. The committees work with the Production Coordinator and Director to develop sets, props, programs, advertising and many other things to create an unbelievable end product together!
Parents on teams that work directly with students will need to complete a background check, valid for three years. This includes: Backstage, Costumes, Green Room, Makeup, Parent Photographer, Production Assistant, Props, Tech, and/or other committees as determined by your local chapter.
Link to BACKGROUND CHECK FORM: https://www.ministryopportunities.org/Application.aspx?oid=4189
Below are descriptions and approximate time commitments to help you make your decision about a team. Keep in mind that not all chapters have all of these teams, and some might have unique teams.
Assist crew of both students and adults with moving sets on and off stage during dress rehearsals and productions. Maintain crowd control; able to keep kids quiet and orderly backstage during show. Look good in basic black, team builder, organized, flexible and cool under pressure.
: Dress rehearsal week and all shows including move-in and strike; can divide up time among team members.
Clean Up —
Tidy, toss, and sweep after Saturday rehearsals, tech week rehearsals, parent meetings, and shows.
After most Saturday rehearsals, tech week rehearsals, and shows.
Assist the head of the team in designing and fitting costumes for each character in the production. Enjoy thrift shopping, sewing and/or making alterations.
: Before the show gathering and making costumes, during the show any upkeep or replacements. After the show, collect all costumes and launder washables. “A well-costumed show is a labor of love and joy to behold.” Most Chapter Costumes Teams meet at the rehearsal site to work together.
Green Room —
Create simple activities for cast members and maintain a quiet, orderly Green Room. Make cue sheet, clean-up charts and circulate supervision sheet to make sure each dress rehearsal and show is covered. Need to be a good disciplinarian.
: Dress rehearsal week and all shows; divide up time among team members.
Enjoy serving people and providing quality customer service. Sell tickets at the door, set up ushers for all performances. Oversee care and upkeep of the seating and lobby areas of the theater.
: A few hours spent pre-show recruiting ushers and equipment preparation and during the show; can split up time among team members. May be required to pair with another committee due to minimal time commitment.
Assist the head of the team in designing characters’ makeup and applying specialty makeup at shows. Apply makeup and style hair. Help instruct cast and parents in applying makeup and styling hair.
: Costume Parade, a few rehearsals, all dress rehearsals and shows.
Help distribute fliers and posters and publicize show to the community (as well as program ad sales information and contacting schools). Supervise the publicity table and student tours during the shows. Will need to work with the CYT Chicago marketing team.
: Before the show, during shows at PR table, can divide up time and responsibilities among the team.
Parent Photographer —
Takes photos during dress rehearsals; helps process parents’ order for these photos. Takes photos for program.
Throughout the run of the show.
Production Assistant —
Oversee all the above committees. Work closely with the Chapter Coordinator and the Director in all aspects of the show production. Someone who enjoys all aspects of theater, works well with people, and is organized.
During rehearsals through end of show.
Collect all props needed from the Production’s prop list. Enjoy searching thrift stores or being creative at making props with a minimal budget. Supervise the prop table during dress rehearsals/shows.
: Rehearsals the week before move-in with props. Before show and during dress week and show, checking to make sure all props are accounted for and in order. After show returning props to CYT storage and borrowed items to owners. Can divide up time among team.
Responsible for purchasing refreshments and supplies at wholesale and selling food items at public performances.
: Before show to purchase items, before show, and at intermission, setting up and cleaning up refreshment area as well as selling refreshments. May be required to pair with another Team due to limited volunteer hours.
Build, borrow, buy or rent any sets needed for the production. Work with Director on obtaining a list of scenes to be built. Unload sets at the theater and set up. Make any necessary repairs to the set during the run of the show. Take down the sets following the last performance and take to the CYT storage.
: Before show opens, during, and after show closes.
Silent Auction —
Collect fundraising items for Silent Auction. Plan, collect items, and create Donation Baskets. Work the Donation Basket and Silent Auction tables during all the public shows. Assign and instruct cast members for collecting donations during the show intermissions. (Often part of the Souvenirs Committee.)
: Before the show and during the week of dress rehearsals and shows.
Purchase and make unique show-themed items, flowers, and congratulatory items to sell during public shows.
: Before and during shows.
Strike Party —
This committee organizes the party for all cast families after the show closes. This is the committee for those who like event-planning, have a gift of hospitality, are creative and sociable, are a bit thrifty, and love celebrating with the cast and crew for a job well done. (Often part of another committee.
: Before and during shows.
Assist and monitor cast with microphone use. Set up and run sound board and/or lighting per schedule set by team head. Works well under pressure and is able to be flexible and take direction.
: Must be available for show week from move-in through strike, including school day shows. Theater technical experience is desired but not necessary.
Each committee must have a Chair to oversee the team and delegate and help execute responsibilities. While the committee Chair is responsible for organizing and conducting sign-ups, each member is encouraged to become familiar with the committee procedures. The Chair makes sure all aspects of the job have been assigned and are completed. (Extra hours required.)